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Last updated on Dec 21, 2024
  1. All
  2. Soft Skills
  3. Presentation Skills

You need to cover all key points in your presentation. How can you avoid running over time?

Ensuring you stay within your allotted time while covering all key points in your presentation can be challenging. Here are some strategies to help you manage your time effectively:

  • Plan and prioritize: Outline your presentation, focusing on the most critical points and trimming any unnecessary details.

  • Practice with a timer: Rehearse your presentation multiple times with a timer to gauge the length and make adjustments as needed.

  • Use visual cues: Incorporate slides or notes that remind you to stay on track and move forward promptly.

What methods have you found effective for managing presentation time?

Presentation Skills Presentation Skills

Presentation Skills

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Last updated on Dec 21, 2024
  1. All
  2. Soft Skills
  3. Presentation Skills

You need to cover all key points in your presentation. How can you avoid running over time?

Ensuring you stay within your allotted time while covering all key points in your presentation can be challenging. Here are some strategies to help you manage your time effectively:

  • Plan and prioritize: Outline your presentation, focusing on the most critical points and trimming any unnecessary details.

  • Practice with a timer: Rehearse your presentation multiple times with a timer to gauge the length and make adjustments as needed.

  • Use visual cues: Incorporate slides or notes that remind you to stay on track and move forward promptly.

What methods have you found effective for managing presentation time?

Add your perspective
Help others by sharing more (125 characters min.)
17 answers
  • Contributor profile photo
    Contributor profile photo
    Alícia Brandão

    Senior Account Executive (Remote) | B2B Sales | Closer | Helping architects share their vision - USA & Canada

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    I believe you should think of your presentation as a story with a clear beginning, middle, and end, each with a set time limit. Use the "elevator pitch" technique to distill your key points into concise, powerful statements. Instead of covering everything, focus on creating a compelling narrative around your main idea and leave the audience wanting more. Consider using unexpected visuals or metaphors to convey complex ideas quickly. You could also time yourself with a timer or an app that provides subtle reminders to stay on track. Finally, embrace pauses! The magical silence, the moments you breathe deep A well-timed silence can allow your message to resonate without overshooting your time!

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    16
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    Sriniwas Garg

    Associate Strategy Consultant at Grant Thornton UAE | Accounting and Finance Graduate

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    The best way would be to prioritize the main points in your presentation and decide which points are the most crucial to deliver if you are close to running over time. Keep your explanation short and crisp with more information delivered in an understandable and concise manner. Practice before the presentation to prepare for effective delivery of points and edit your speech based on time constraints. It is also important to keep a consistent train of thought so you do not get distracted or forget the material you want to share next. These tips should help keep a presentation concise and within the limit.

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    Facilitator Garima Goyal

    POSH Consultant | Creating Safe Workplace | Behavioral Facilitator | 14.5K minds Trained | Corporate Trainer | Speaker | Communication & Culture Specialist | External Member for 20+ MNC's

    • Report contribution

    Plan, Plan and Plan.... Have buffer time in hand based on needs of audience and make sure key messages are delivered without compromising on time. Do not hesitate to mention the audience the value proposition of time with your deliverables if needed. Following a mindmap approach helps in quick thinking, helping you stay concise and cover all topics without over-explaining.

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    1
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    Dr. Nihan Marun

    DVM & Microbiology PhD | Regulatory Affairs | Probiotic & Animal-Health & Nutrition Innovator | Expert Witness | Author

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    Stick to the key points, keep the tangents to a minimum, and remember—if you don’t finish in time, just tell them you’ve left the best part for next time :) But really, being mindful of the clock, rehearsing, and timing yourself beforehand is key. Plus, if you run short, you can always offer a surprise encore at the end!

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    1
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    Contributor profile photo
    Yannick Favre

    𝔉𝔬𝔲𝔫𝔡𝔢𝔯, ℑ𝔫𝔳𝔢𝔫𝔱𝔬𝔯, 𝔄𝔲𝔱𝔥𝔬𝔯, ℑ𝔫𝔣𝔩𝔲𝔢𝔫𝔠𝔢𝔯, 𝔖𝔠𝔦𝔢𝔫𝔱𝔦𝔰𝔱, 𝔉𝔞𝔯𝔪𝔢𝔯 𝔞𝔫𝔡 𝔓𝔥𝔬𝔱𝔬𝔤𝔯𝔞𝔭𝔥𝔢𝔯

    • Report contribution

    To avoid running over time while covering all key points in your presentation, start by creating a clear outline with a time allocation for each section. Prioritize your key messages and focus on the most essential points, eliminating unnecessary details. Rehearse your presentation, making sure to stay within your time limits for each part. Use a timer during practice runs to gauge your pacing. Be mindful of audience engagement; if questions arise during the presentation, gently steer them to the end or suggest discussing them further afterward. Lastly, prepare a concise summary for the end to wrap things up smoothly if time starts running short.

    Like
    1
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    Ferdinandus Soesilo (CPC)

    Lecturer, Emotional Intelligence, Career, Life, Growth and Mindset Coach, Comedian Motivator, Content Creator

    • Report contribution

    1. Focus on main points and elements 2. Use timer to know the time 3. Use media and visual to cover all main points and elements 4. Provide some interactions

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    1
  • Contributor profile photo
    Contributor profile photo
    Ferdinandus Soesilo (CPC)

    Lecturer, Emotional Intelligence, Career, Life, Growth and Mindset Coach, Comedian Motivator, Content Creator

    • Report contribution

    1. Make a strong executive summary 2. Use visuals and audio 3. Make a strong opening and conclusion 4. Give visual cues to help delivering messages

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    1
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    Contributor profile photo
    Christopher E. Oliver, Sr., CSM®, CSPO®

    Tech-Fluent Strategic Leader | Bridging Technology & Business to Lead Scalable Operations & Transformation | AI-Aware | Cross-Functional Impact | Exec Ed: Kellogg & MIT | ex-Accenture | ex-Deloitte

    • Report contribution

    When I’m prepping for a presentation, I focus on hitting my main points. As a general rule, three is a good number. Keep it tight, no fluff. Rehearsing with purpose is key for me, setting timed checkpoints to make sure I stay on track and remain sharp. When I'm in front of the crowd, I like to engage them, but I avoid letting them pull me off course. Visuals need to hit hard and flow. I keep my eyes on the clock, but I am flexible because do pop up unexpectedly, and I’ve learned to adapt while striving to maintain momentum. My goal is to deliver value without wasting time. Start with the essentials, and, if there’s more time, dive deeper. Every second counts. It’s all about making an impact and leaving a positive, lasting impression.

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    Kajs Hadžić

    MSc molecular nutrition | Mucosal immunology and IBD | sciKHom | BHFF Research Chair

    • Report contribution

    1. Know your key points and take home message by heart 2. Practice but don't over-practice within the given time limit. You want to have a feel for time but be nimble enough to adjust on the fly and not miss out on the key points 3. Have a clock/timer in sight and if using supporting materials such as a presentation know how many slides. Number the slides so you have a solid reference. 4. Aim for T-a couple of minutes. If you have a 15min time limit, don't overdo it. Aim for a 12-13min talk to give yourself a buffer. Those "extra" 2-3min won't add much but can lure you into a false sense of security. Remember, a solid message can be communicated in 60s.

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